PRIVACY POLICY

Last updated: March 11, 2025

1. General Provisions

This Privacy Policy sets out the rules for processing and protecting personal data provided by Users in connection with their use of the azit.ai website operated by Azit Sp. z o.o. (“Administrator” or “Azit”).
The processing of personal data at Azit complies with applicable law, including Regulation (EU) 2016/679 (GDPR), the Polish Data Protection Act of May 10, 2018, and other legal acts.

2. Data Controller

The controller of personal data is:
Azit Sp. z o.o.
ul. Cietrzewia 22, 71-220 Szczecin
Email: kontakt@azit.pl
The Administrator ensures the protection of your data and its lawful processing.

3. Scope of Collected Data

Data provided voluntarily

- In contact forms (e.g. name, surname, email, phone).
- In email or telephone correspondence.
- In recruitment applications (CV, portfolio, LinkedIn).

Data collected automatically

- IP address, browser type, operating system, visit duration, traffic sources.
- Cookies – details in the Cookies Policy (section 8).

No obligation to provide data

Providing personal data is voluntary, but may be necessary to use certain website features (e.g. contact form).

4. Purposes and Legal Bases for Data Processing

Handling inquiries and contact

Data is processed to respond to your inquiries. Legal basis: Art. 6(1)(f) GDPR (legitimate interest).

Contract conclusion and execution

Data is processed to perform contracts, issue invoices, and settlements. Legal basis: Art. 6(1)(b) GDPR (contract execution).

Recruitment

Job candidates’ data is processed for recruitment purposes. Legal basis: Art. 6(1)(a) or (b) GDPR (consent or pre-contractual actions).

Marketing

Data may be used for marketing purposes (e.g. newsletters, promotions). Legal basis: Art. 6(1)(a) or (f) GDPR.

Statistical analysis and service improvement

Automatically collected data (e.g. cookies) is used to analyze website traffic and optimize it. Legal basis: Art. 6(1)(f) GDPR.

5. Data Retention Period

Your data is stored only for the period necessary to achieve the purposes for which it was collected.

Data retention

- Contact form data – until the matter is resolved.
- Recruitment data – until the recruitment process ends or longer (with consent).
- Accounting data – minimum 5 years (per tax regulations).

6. Data Recipients

Data may be shared with:

Data recipients

- IT service providers (hosting, analytics tools, email).
- Legal authorities (e.g. offices, law enforcement).
- Law firms, courts, debt collection agencies if necessary.

7. Data Subject Rights

Under GDPR, you have the following rights:

Your rights

- Right to access your data.
- Right to rectify data.
- Right to delete data (“right to be forgotten”).
- Right to restrict processing.
- Right to data portability.
- Right to object to processing.
- Right to withdraw consent (without affecting prior processing).

8. Cookies Policy

What are cookies?

Small text files stored on the user’s device during website visits.

Purpose of using cookies

- Traffic analysis and website functionality improvement.
- Remembering user settings.

Types of cookies

- Session cookies (deleted after closing the browser).
- Persistent cookies (stored for a set time).

Managing cookies

You can change your browser settings to block cookies, but this may limit website functionality.

9. Data Security

We apply technical and organizational measures to protect data, including encrypted connections (SSL), access control, and backups.

10. Data Transfer Outside the EEA

In principle, we do not transfer data outside the EEA. If we use services of providers outside the EEA, we apply appropriate legal mechanisms (e.g. standard contractual clauses).

11. Changes to the Privacy Policy

The policy may be updated due to legal or technological changes.

12. Contact Regarding Data Protection

All questions regarding data processing should be directed to: iod@azit.pl or kontakt@azit.pl. You may also file a complaint with the President of the Personal Data Protection Office (PUODO).

13. Final Provisions

Using the azit.ai website means accepting this Privacy Policy. If you do not agree with it, please stop using the service.